Collect without portals
Send a private upload link by email or text. Subs add COIs, W-9s, and exemption certificates from their phone.
No subcontractor account required
AI-native COI tracking for general contractors
COIs without the chase.
Collect COIs and W-9s by link. Let AI prefill reviews. See expirations before they become audit problems.
10 min
Setup
0
Sub logins
AI
COI read
Subcontractor compliance
Miller Construction
- Compliant
ABC Plumbing
Plumbing / Mar 2027
- Expiring soon
Northgate Electric
Electrical / 18 days
- Action needed
Vega Framing
Framing / Missing COI
- Compliant
Summit Roofing
Roofing / Nov 2026
AI extracted 4 fields from acord-25-2027.pdf
Expiration: Mar 14, 2027
GL limit: $1,000,000
Aggregate: $2,000,000
Named insured matches
Built for the person who owns COIs between bids, pay apps, and jobsite calls.
✓No-login uploads
✓AI-read certificates
✓Human approval
✓Renewal tracking
The work is simple. The follow-through is where spreadsheets fail.
CoiLoop keeps collection, certificate review, document storage, and renewal follow-up in one contractor-friendly loop.
Review against the contract
AI reads the ACORD 25, prefills dates and limits, then your team confirms each requirement before approval.
Human approval stays in the loop
Know what is about to lapse
Traffic-light status, monthly summaries, and renewal reminders keep expired certificates from hiding in old threads.
Built for renewal season
Audit packet in one place
Store every COI, W-9, checklist decision, and renewal note in the subcontractor record instead of scattered folders.
Ready when the owner or auditor asks
Live in 10 minutes.
A lightweight workflow your office can start using before the next subcontract goes out.
What your sub sees
A private upload page with the documents you requested, the GC name, and one clear upload action.
Certificate of Insurance
acord-25-2027.pdf ready to upload
Upload document
No account. No app. No vendor portal password to remember.
- 1
Add the sub
Name, trade, email, and the documents you need before they step on site.
- 2
Send the link
The sub uploads from a phone-friendly page with no password or portal account.
- 3
Approve with context
CoiLoop pre-fills the review. Your team checks the requirements and records the decision.
Simple pricing. Free to start.
Transparent plans for small and mid-size GCs. No demo gate and no implementation project.
Free
Free
20 subs / 1 project
- ✓Magic-link COI + W-9 upload
- ✓Traffic-light dashboard
- ✓In-app expiry tracking
- ✓Additional Insured checklist
Best for growing teams
Pro
$24/mo
Unlimited subs / unlimited projects
- ✓Everything in Free
- ✓Unlimited subs, projects & seats
- ✓Per-project coverage minimums
- ✓Site-clearance gate
Questions, answered.
Do my subcontractors need to create an account?+
No. You send a magic upload link by text or email. They open it on their phone and upload their COI or W-9 with no login.
How does the AI review work?+
When a COI is uploaded, CoiLoop reads it with AI and pulls the policy expiration date, coverage limits, and named insured. The AI only suggests. Your team confirms and makes the final approve or reject call.
How is this different from a spreadsheet?+
A spreadsheet does not collect documents, store the PDFs, or warn you before a certificate lapses. CoiLoop handles collection, review, storage, and renewal tracking in one workflow.
Do you verify licenses against state databases?+
Not yet. CoiLoop focuses on collecting, reviewing, and tracking COIs and W-9s. Your team makes the final compliance call on each certificate.
When do reminders go out?+
Every plan includes in-app expiry tracking and a monthly compliance summary email. On Pro, CoiLoop also emails renewal reminders at 90, 60, 30, and 7 days before a policy expires.
Is my data secure?+
Documents live in private storage and are only viewable through short-lived signed links. Each company's data is isolated with row-level security.
What's included for free?+
The Free plan covers 20 subcontractors, 1 project, magic-link upload, the traffic-light dashboard, the Additional Insured checklist, and CSV export. No credit card required.
Give every COI a place to land.
Collect documents, review coverage, and track renewals before the next audit scramble.